Expense Card for Global HR Teams

The Problem with Traditional Expense Management

Most HR teams are still managing expenses the same way that they were a decade ago: employees pay out of pocket, submit receipts, wait for payroll to catch up, and eventually get reimbursed — sometimes weeks later.

For employees who travel frequently or make recurring business purchases, this creates real financial pressure. For HR and payroll teams, it means constant admin: chasing approvals, matching receipts, correcting errors, and reconciling data across disconnected systems.

And for finance leaders, by the time expenses are visible, it's already too late to prevent overspending or policy breaches.

A Simpler Way to Manage Employee Spend

The Atlas HXM Expense Card gives HR teams a better approach: manage expenses upfront, not after the fact.

Instead of asking employees to pay out of pocket, HR admins can issue pre-funded virtual Visa cards directly within Atlas HXM, with spending limits and category rules already set. Employees have what they need before they travel. Finance has visibility as it happens. And Payroll never has to chase a receipt again.

Employees can conveniently tap and pay from their Apple Pay and Google Pay wallet while on the go.

What This Means for Your Team

• No more out-of-pocket costs: Employees receive a pre-approved virtual card before expenses happen. No personal spend, no waiting, no financial pressure on your team.

• Spend control from day one: Spending limits and category rules are set before the card is issued, not reviewed after the fact. Out-of-policy spend is prevented before it can occur.

• Real-time visibility: See exactly where money is going as it happens, across your entire global team, without waiting on expense reports or end-of-month reviews.

• Automatic record-keeping: Every card transaction feeds directly into Atlas HXM expense and billing workflows. No data entry, no receipt chasing, no manual reconciliation.

• Everything in one place: Because it runs natively inside Atlas HXM, there's no separate expense tool to set up, no additional logins, and no extra vendor to manage.

Frequently Asked Questions

What is the Atlas HXM Expense Card?
The Atlas HXM Expense Card is a pre-funded virtual Visa card, powered by Ramp and fully integrated into Atlas HXM. It allows HR teams to issue cards to employees with set spending limits and category rules, eliminating the need for out-of-pocket expenses and manual reimbursements.

How quickly can an employee use their card after approval?
Fast. Once an HR admin approves the request inside Atlas HXM platform, the virtual card is provisioned automatically and ready to use within minutes.

Can HR set spending limits on individual cards?
Yes. Each card has a defined spending limit and category rules set by the HR admin before the card is issued. Cards can also be paused or cancelled at any time.

Does the Atlas HXM Expense Card work with Apple Pay and Google Pay?
Yes. The virtual card is available via Apple Pay and Google Pay from launch.

Do I need a separate tool or account to use the Atlas HXM Expense Card?
No. The Atlas HXM Expense Card runs natively inside the Atlas HXM platform. There is no additional tool to set up, no separate login, and no extra vendor to manage.

Can Worksite Employees (WSEs) request an Expense Card?
Yes. WSEs can request an Expense Card directly within their Atlas HXM dashboard. Requests are then routed to HR for review and approval before the card is issued.